Key Accountabilities

• Provide secretarial and administrative services such as handling daily calls, appointments, meetings, correspondence, preparing presentations and various types of business documents, arranging trips, facilitating conference & seminar of staff, managing in-coming and out-going document etc.
• Ensure availability of stationery, consumable items, office supplies, equipment, and furniture at all times.
• Assist department VP and team in consolidating departmental annual and revised work program and budget, maintain and update Department KPI. Work in coordination with budget controller in monitoring and summarizing departmental expenditure.
• Generate and ensure accuracy, integrity, and neatness of business documents in compliance with the Company’s document management standard prior to approval signatory. Prioritize the document according to its urgency. Update, classify and categorize the document and also responsible for the availability of those documents when required by establishing and maintaining good document management in a proper retrievable system.
• Take part in some CSR projects and department’s activities as assigned i.e., assist team in organizing, coordinating, and implementing department's projects etc.

Professional Knowledge & Experiences

• Bachelor’s Degree in related fields
• 1-2 years of experience in administrative and/or secretarial work with experiences in official documents
• Good command of both written and spoken English
• Good interpersonal skills
• Ability to operate PC efficiently and Microsoft Office (Word, Excel and Power Point)

Additional Desirable Qualification:

• TOEIC 600