Job Purpose

Officer, Business Coordination is responsible for coordinating with internal and external parties to provide any secretarial and administrative services, including corporate secretarial works, data/ information/ document control and monitoring progression of work plan and initiatives. The jobholder also has to consolidate data related to KPI, work program and budget and prepare a summary report as well as provide a brief of meetings including progression of outstanding issues to FTEV GM.

Key Accountabilities

• Provide secretarial and administrative services as required
• Provide corporate secretary works (including assisting to arrange FTEV BoD meeting, AGM, etc.) and ensure compliance requirements of all related issues
• Coordinate with all asset / project teams to gather information and prepare for FTEV GM as requested
• Coordinate, follow up, and update work plan, initiatives, operation, procurement, and other on-going initiatives
• Monitor and support to consolidate work plans, work program budget and documentations, KPIs, and prepare a summary report of review report/ KPIs (quarterly and monthly) to FTEV GM
• Provide services in data/information/document control
• Draft monthly progress report and support to prepare presentation to summarize performance and key achievements for FTEV BoD and management performance review
• Prepare, consolidate and monitor the master list and status of procurement activities, contract/ MOU lists
• Coordinate and support the interface among FTEV, TSB, TCE TCS business units and other PTTEP corporate function groups
• Summarize and take minutes for key management meetings and follow-up of outstanding issues
• Provide meeting background in brief and status of outstanding issues for Management
• Serve as a focal point of communication in function, including prepare communication plan/ package, regarding Corporate and FG strategy, work plan and KPI, and arrange communication session for function
• Communicate key directions to concerned parties on key decision/ follow-up items
• Provide required documents for annual audit
• Manage, coordinate and support to prepare packages (including slides and write-up vara) for MC, RMC and BoD and all related matters
• Support in FTEV branding and communication matters

Professional Knowledge & Experiences

• Bachelor’s Degree or higher in Finance, Economics, Engineering, Business Administration, or related fields
• More than 5-year experience in E&P, energy business or working with any asset
• Knowledge of Oil and Gas industry, work program budget, work plan, and integrated plan
• Good command of both written and spoken English

Additional Desirable Qualification

• Interpersonal, coordination, presentation, and communication skills
• Analytical skill
• Ability to work in a demanding environment
• Excellent in organizing skills

CORE Competencies