Job Purpose

Officer, Business Coordination Support works closely with Drilling & Well Services engineers / contract holders for procurement and contract preparation. He/she consolidate information for Annual Procurement Plan and further communicate to corporate procurement officers. He/she contributes to accuracy of PPFs content and supporting document submission. He/she also verifies and advises users for any procurement and contract process improvement.

Key Accountabilities

• Coordinate with corporate Procurement team and Drilling & Well Services engineers for Annual Procurement Plan (APP) preparation
• Communicate / track and monitor annual APP progress for Drilling & Well Services
• Prepare Procurement Proposal Forms (PPFs, i.e., PPF for strategy, PPF to award and PPF for variation/amendment and MEMOs).
• Verify PPF data accuracy before submission and ensure that they are submitted as per timeline and approved by Procurement Committee.
• Coordinate with engineers / contract holders for Board of Directors’ preparation and submission
• Coordinate with users (contract holders), procurement officers and/or assets to clarify questions and find the solutions.
• Be custodian of contracts under Drilling & Well Services
• Prepare monthly Drilling & Well Services contracts analysis report
• Conduct procurement & contracts training for Drilling & Well Services engineers / contract holders
• Coordinate with JV auditors and engineers for any audit issues regarding procurement and contracts under Drilling & Well Services
• Coordinate with cost team for simple PPF preparation including Contract value and Contract discount value.
• Conduct internal joint-audit with cost team for contract and cost compliance
• Track and monitor contracts and cost KPIs

Professional Knowledge & Experiences

• Education: Bachelor’s Degree or higher in Business Administration, or related fields

• Desired expertise / experiences 3-5 years, preferably in E&P, working with any asset

• Extensive knowledge & skills: Knowledge of Oil & Gas industry, work program budget, work plan, integrated plan

• Good command of both written and spoken English

Additional Desirable Qualifications

• Good interpersonal skill, coordination, presentation and communication skills. Energetic and enthusiastic character

• Good analytical skill (interpret meaningful themes from quantitative and qualitative data

• High degree of self-motivation and ability to work in a demanding environment