Job Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records.
• Maintaining professionalism and strict confidentiality with all materials.
• Maintaining executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, including making appointments and prioritizing the most sensitive matters.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Accurately recording minutes from meetings.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Performing office duties that include ordering supplies and managing a records database.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Job Skills & Qualifications

• Minimum of 5 years of experience in an executive assistant position providing support to a senior executive in a fast-paced, dynamic environment
• Associate or Bachelor’s Degree of equivalent experience
• Fluency in the English Language is a must
• Advanced PC skills (proficient using Microsoft Windows, Word, Excel, Outlook, PowerPoint, Teams)
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Detail orientated, accurate and consistent
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• Flexible team player, willing to adapt to changes and unafraid of challenges
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Discretion and confidentiality
• Ability to maintain confidentiality of information related to the company and its employees