Job Detail

Responsibilities

• Provides secretarial and administrative task support.
• Organize and schedule meetings, appointments, and conferences, ensuring all materials are prepared in advance.
• Draft, proofread, and distribute emails, memos, and other correspondence handling on behalf of the executives.
• Track and priorities tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
• Manage executive expense reports, invoices, and other financial documents.
• Carry out clerical duties, including answering phones and preparing documents and business support task for Purchase requisition, Purchase order etc.
• Handle incoming calls and communications, prioritizing important matters and redirecting as appropriate.
• Assist with preparing and coordinating executive or board meetings, including agenda preparation and minute-taking.
• Maintain databases and records for executive reference and ensure documents and correspondence are handled and filed systematically.
• Supervise other staff and delegate responsibilities
• Handle technical issues in their area of expertise
• Other duties as assigned.

Qualification

• Bachelor’s or higher in any related field.
• At least 5 years experiences in this role.
• English communication (Listening, Speaking, Reading and Writing)
• Excellent command skill.
• Knowledge of Microsoft Office i.e. MS Word, MS Excel and MS PowerPoint.
• Computer literate with the ability to learn new software applications.
• Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information.
• Results oriented, entrepreneurial and self-motivated, with solid planning and organizational capabilities, a bias for action.
• Service mind can work under high pressure and meet deadlines.
• Respectful and possess cultural awareness and sensitivity.