Executive Secretary & Business Support

ADGES Consulting specializes in three business areas; consulting, assessment, and academy. We are the trusted partners by the world leading organizations. We strive to provide world-class, practical and insightful business and learning solutions to our clients. To cope up with the surge in our clients' demands, we are looking for our team partners who share our passion and values.

Executive Secretary & Business Support will work in a learning-filled environment, participating as an integral member of ADGES team. You will provide full secretary support to the company executive and support core business activities including workshops, seminars and marketing events. 

As part of a forward looking, young and energetics organization, you will be challenge but you will be developed at your fullest potential. If you think you have what it takes. Let us hear from you.

Responsibilities

• Perform an executive secretary task and provide administrative supports and other arrangement to ensure efficiency use of executive time
• Manage and maintain excellent calendar for the executive 
• Coordinate with other parties including business partners, clients or others
• Arrange the meetings with the clients and business partners both virtual and on-sites
• Travel arrangements, flight & hotel bookings & keep itinerary for the executive business trips
• Handle correspondences of the executive office, perform excellent prove-read for the accuracy prior signing
• Carry out filing and properly managed the executive business & personal documents
• Maintain confidential information to be in line with the company business practices
• Facilitate the workshops by preparing the workshop materials, coordinate with the clients and provide on-site support for events and trainings 
• Ensure the appropriateness and efficiency of equipment, logistics, and other arrangements to deliver exceptional works for the clients
• Provide assistance to the executive in content editting tasks
• Keep track, follow up tasks or project assigned by the executive 
• Other tasks that assigned by the executive

Qualifications

• Atleast Bachelor degree in General Management, human resources (HR), English and/or other relevant areas
• Strong computer literate in MS Office (Word, Excel, Power Point & other Office Suites)
• Experience in Adminitrative Assistant, Secretary and customer service is preffered
• Excellent organizational, interpersonal, verbal and written communication skills
• Good command in English
• Intellectual curiosity, seeking opportunities to develop new skills
• Flexibility, adaptability and the ability to work under tight deadlines or changing team & client needs
• Client-focused, teamwork attitude & able to work in a flexible environment

        * * * Able to start immediately will be advantage * * *