Key Responsibilities :

• Perform full range of effective secretarial and administrative support as well as group business unit team assistant.
• Facilitate and organize internal/external meetings for the executive including preparation and compilation of papers/reports/business presentations.
• Manage executive’s schedule in consultation with the executive i.e. make appointments, management meetings, visits, and travel arrangements.
• Support the executive’s flow of work and keep confidential of all matters related i.e. make or consolidate business presentations, prioritize and prepare documents as a contact point for both internal/external parties and screen telephone calls, appointments, documents.
• Drafts reports, letters, proposals; prepares and coordinates oral and written communication with related individuals and key stakeholders
• Monitor and follow up progress of all projects from the teams.
• Attend meetings and keep minutes of the meeting as required.
• Maintain office equipment for the teams and coordinate with departments involved.
• Collaborate with the teams to support positive work environment and team synergy.
• Assists in coordinating the agenda of management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• Assist and manage special or ad-hoc projects assigned by the executive.

Qualifications :

• Bachelor's degree in Business Administration, Humanities/Arts, Marketing or related fields
• Minimum 2-5 years’ experience in an executive secretarial role or assistant to Management Level or Top management in corporate multinational organization
• Background experience in retail, FMCG, e-commerce, or financial & banking industry is a plus
• Fluent in English communication (both written and spoken)
• Excellent organizational, time management, and multi-task skills
• Highly organized with attention to detail
• Good team player with communication and interpersonal skills
• Good understanding on “Fast-Paced & High-Intensity Online Work Environment”

Specific Skills / Knowledges :

• Microsoft Office (Word, Excel, PowerPoint)
• Proficient PowerPoint Presentation
• Business English Correspondence
• Data-driven logical thinking
• Strong people skill