Working as an Administrative Officer, you will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization. Your work responsibilities include but are not limited to:

General

• General secretary and administrative work
• All other admin matters that need to coordinate with team or firm-wide admin team (e.g., new year card, staff party, updating client mailing database, etc.)

Report

• Preparing WIP & AR report for the team
• Collecting go-to-market status from all project managers, and reporting status of key pursuits/ monthly won & lost to the team
• Collecting information and generate reports for team/ administrative management i.e., staff utilization analysis, team performance analysis

Office maintenance

• Producing and maintaining team manuals, procedures, protocols, templates
• Maintaining and updating clients’ database
• Maintaining and updating past/ on-going projects and fees for each project category
• Managing filing and folder/ cabinet system
• Monitoring/ updating/ maintaining any relevant team databases

Others

• Research on client’s information, industry news, etc.
• Managing team petty cash reimbursement process and preparing record/ supporting documents for reimbursement
• Handling all quality risk management preparation and records
• Preparation of corporate documents
• Other ad hoc work

Requirements

• A few years of experience in administration and/or secretarial support.
• Bachelor degree in Business Administration, Customer Services or other related
• Ability to communicate in English, both reading and writing
• Mature and able to prioritize tasks and manage stakeholders’ expectation
• Proficiency with MS Excel and other MS offices, including typing skills
• Experience in supporting budget planning and market research will be a plus
• Well-organized and detail-oriented