Key Responsibilities

• Perform full range of effective secretarial and administrative support as well as group business unit team assistant.
• Facilitate and organize internal/external meetings for the executive including preparation and compilation of papers/reports/business presentations.
• Manage executive’s schedule in consultation with the executive i.e. make appointments, management meetings, visits, and travel arrangements.
• Support the executive’s flow of work and keep confidential of all matters related i.e. make or consolidate business presentations, prioritize and prepare documents as a contact point for both internal/external parties and screen telephone calls, appointments, documents.
• Drafts reports, letters, proposals; prepares and coordinates oral and written communication with related individuals and key stakeholders
• Monitor and follow up progress of all projects from the teams.
• Attend meetings and keep minutes of the meeting as required.
• Maintain office equipment for the teams and coordinate with departments involved.
• Collaborate with the teams to support positive work environment and team synergy.
• Assists in coordinating the agenda of management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• Assist and manage special or ad-hoc projects assigned by the executive.