Job Responsibilities:

1. Executive Calendar Management, Appointment & Meeting Arrangement

   • Manage the Executive's calendar efficiently; all appointments must be arranged and executed smoothly.
   • Organize meetings via online platforms, face-to-face, and recurring meetings—including meeting room reservations—before sending invitations to all relevant internal and external parties.

2. Document Review and Approval Coordination

   • Review all incoming and outgoing documents before seeking Executive approval and signature.
   • Manage document approvals through the internal online system after review and inspection by the Executive (e.g., PR approvals via WebSAP system, Sign Digital system, POP & POS tracking system).

3. Internal Coordination

   • Collaborate with Trade Marketing, Finance & Accounting, SDS, Supply Chain, and other internal and external departments to schedule meetings and support Executive appointments and project timelines.

4. Secretarial Tasks

   • Handle monthly expense reimbursements for the Executive.
   • Submit medical claims via the E-claim service for the Director.
   • Review and finalize driver OT reports in the TMS system.

5. Travel Arrangements

   • Prepare business travel itineraries for the Executive, including flight tickets, accommodations, van arrangements, data packages, and roaming services.
   • Manage travel reimbursements accordingly.

6. Ad-Hoc Duties

   • Perform other duties as assigned by the Executive.
   • Organize and maintain significant and confidential Executive documents in an orderly system.

7. Trade Marketing Project Support

   • Support and coordinate Trade Marketing projects, especially in events involving Top Management and Directors (e.g. trade launches and promotional events).

Job Skills & Qualifications:

• Bachelor's or Master's degree in a related field
• 3–5 years of proven experience as an Assistant to executive-level individuals
• Proficiency in using analytical tools
• Strong command of the English language, with excellent written and verbal communication skills