Job Descriptions:

• Executives calendar management, appointment & meeting arrangement.
• All documents in-out review before seeking approval & sign authorization from executives.
• Document approval management through online internal system after all documents are reviewed and inspected by executives
• Internal coordination with other departments in the company and external for checking timeslot and set up the meeting to support executive work, appointment to achieve the assignment upon deadlines.
• Perform secretarial tasks. i.e. Conduct Executives monthly expense reimbursement and medical claim via E-claim service for director
• Prepare executives travel itinerary for business purpose (Air-ticket, accommodation, van, data package, roaming etc.) and travel reimbursement
• Perform ad-hoc duties as executive assigned. Well prepared and maintain executive significant/ confidential documents of executive systematically
• Support & coordinate Trade Marketing project (involved in taking care of top management, directors who attend the event)

Qualifications:

• Bachelor's degree or Master's degree in any related field
• Proven experience of 3-5 years as an assistant to executive-level individuals
• Ability to supervise a team
• Excellent command of English, both written and verbal communication skills are essential