Job Posting: Executive Secretary to C-Level Executive

We are looking for an exceptional Executive Secretary / Executive Assistant to provide high-level administrative support to C-level executives at Thailand's premier healthcare provider. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to anticipate the needs of senior leaders in a fast-paced and dynamic environment.

Roles and Responsibilities

Executive Support

• Manage an active and complex calendar of appointments.
• Prepare and submit expense reports promptly and accurately, with impeccable attention to detail.
• Compose, proofread, and manage confidential correspondence, particularly in the healthcare industry.
• Organize intricate travel arrangements, including itineraries, agendas, and travel-related documentation.
• Compile materials for executive meetings and presentations to ensure and uphold world-class standards.

Critical Task Management

• Draft acknowledgement letters, personal correspondence, and other key documents to enhance the executive’s leadership impact at all levels of the organization.
• Manage competing priorities, and resolve issues proactively and effectively, with the ability to think outside the box to ensure the seamless execution of projects under tight deadlines.

What We’re Looking For

We seek a professional with:

• Proven experience as an Executive Secretary, Personal Assistant, or similar role supporting C-Level executives.
• Strong project management skills, capable of handling multiple initiatives simultaneously.
• Impeccable attention to detail to ensure the highest quality in all reports, presentations, and communications.
• Advanced proficiency in the full suite of O365 software, Canva, as well as industry-standard project management and client relationship tools.
• Proven High levels of professionalism, integrity, and discretion when handling sensitive information in the healthcare context.
• The ability to thrive both independently and collaboratively in a fast-paced environment.

Qualifications

• Education: Bachelor’s or Master’s degree in Business Administration or a related field.
• Experience: Minimum of 5 years supporting C-Level executives in a similar capacity (Healthcare preferred).
• Communication: Expert-level written and verbal English communication skills.
• Organizational Skills: A proven ability to juggle multiple tasks seamlessly with excellent attention to detail.
• Interpersonal Skills: A service-oriented mindset with the ability to build strong relationships with internal and external stakeholders.
• Adaptability: Demonstrated ability to handle confidential information with discretion and respond effectively to competing demands within the Thai healthcare industry.
• Problem-solving: A proactive approach to challenges with strong decision-making skills.

If you're a driven professional who thrives in a fast-paced environment, brings a "can-do" spirit to every challenge, and has a proven history of delivering exceptional executive support, this is your moment. Seize the opportunity to be part of a dynamic team behind the nation’s leading healthcare provider, where your skills will directly contribute to shaping success and setting the standard for excellence in healthcare.